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See Flow Charts at Appendix 1a and 1b

The closure notification to the HSE should include information gathered during geotechnical assessments. This information will be passed on to the local authority and should include all plans, tipping records, drilling records, plans and cross-sections that are referred to but not necessarily included within the latest assessment. It is also good practice to include all previous assessments and any photographs which show the construction of the geotechnical features.
It is good practice to archive all relevant reports. If there are any coal workings within the site then the Planning and Local Authority Liaison Department within the Coal Authority is the primary point of contact between the Coal authority and Local Planning Authorities on the coalfields of England, Scotland and Wales on all matters relating to the Coal Authority's interests.

Liaison with the local authorities as soon as possible before abandonment is advisable. The first point of contact should always be the mineral planning authority. In Scotland not all authorities have dedicated mineral planners and the point of contact should be with the chief planning officer.

Leaving the quarry in a safe condition when closed/mothballed:

In the event of the abandonment of, or ceasing of operations, at a quarry, the operator shall ensure that the quarry is left, so far as is reasonably practicable, in a safe condition. (See Regulation 6)

It is normally better if public rights of way can be diverted around quarries. Where diversion is not possible, precautions must be implemented based on a detailed risk assessment of the route and the area around it. 

It is good practice for these risk assessments to be passed on to the relevant local authority
with confirmation that any controls measures identified have been put in place.
The risk assessment should be reviewed at intervals determined by experience to ensure that nothing has changed and that the control measures are still in place and effective