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Fuelling and Servicing


  1. All engines should be switched off and vehicles immobilised during fuelling and servicing operations. The key must be removed from the ignition and brakes should be applied and other precautions taken as necessary to prevent unplanned vehicle movements.
  2. Lighting on fuel bowsers and service vehicles should be sufficient so that the unit is readily identifiable and must as a minimum comprise a flashing beacon, sufficient headlights and spotlights to illuminate the fuelling/servicing area and rear warning lights. Safe Driving and Plant Operation
  3. Fuelling and servicing of loaded quarry vehicles is strictly prohibited. Where this is un avoidable due to unforeseen circumstances e.g. a breakdown, a risk assessment should be carried out by a manager or supervisor and appropriate control measures implemented before the fuelling or servicing operation is allowed to commence.
  4. Quarry vehicles should be fuelled and serviced in areas designated for this purpose by site management and in accordance with the authorised fuelling and servicing procedure. Fuelling and servicing should not take place adjacent to faces or high walls.
  5. There should be effective communication between personnel at all times using visual contact, recognised hand signals and verbal contact using radios as appropriate. The fuel attendant/serviceman should control the fuelling/servicing operation and vehicle operators must act upon any instructions received.

Wheeled Mobile Plant

  1. Fuelling and servicing of mobile plant should take place in designated areas in accordance with a written procedure approved by the Site Manager which must identify designated areas, parking and immobilisation procedures. An area of level ground should be selected in a safe position away from normal site traffic.
  2. Maintenance personnel intending to work on vehicles during service intervals or break times should always ensure that vehicles are immobilised before approaching. Immobilisation procedures must be followed.
  3. Operators of vehicles being serviced should not re-start their engines or move away until signaled to do so by the fuel bowser operator or servicemen who must remain in a safe position in full view of any vehicle operator.
  4. Operators of vehicles being serviced in areas other than designated parking areas should move away in a forward direction wherever possible and should only reverse if permitted by a written safe system of fuelling or servicing or under the guidance of a Supervisor or other designated person.

Tracked Mobile Plant

  1. Tracked excavators, dozers, loading shovels and drill rigs should be positioned in a level area of a sufficient size that permits safe access for the fuel bowser and service vehicles.
  2. Excavator buckets, dozer blades and rippers should be lowered to the ground before fuelling or servicing commences. Where fitted isolators/immobilisation switches must be used.
  3. There should be clear communication between machine operators and the fuel bowser operator and servicemen before and during fuelling or servicing.
  4. The operator of a service vehicle who has the permission of a Supervisor or other designated person to enter an area where fuelling or servicing of a machine is underway should approach with caution, stop a safe distance away and communicate with other personnel before entering the area.
  5. Where necessary service vehicles should be guided by a Supervisor or other designated person using recognised hand signals when manoeuvring in the vicinity of a machine during fuelling and servicing operations.
  6. Service vehicles should not be driven or reversed towards access points or work stations where pedestrians may be present without the use of a Supervisor or other designated person who must ensure that there are no pedestrians in the path of a manoeuvring vehicle.
  7. Service vehicles should be parked in a safe position with the parking brake applied and the engine switched off where practicable.
  8. Servicemen and other maintenance personnel should not place themselves in a position where there is a risk of being struck or trapped by another vehicle and should obey any instructions given by the Supervisor or other designated person.
  9. Servicemen and other maintenance personnel should communicate with the Supervisor or other designated person and the machine operator to advise him that their work is complete before leaving the area.
  10. Machine operators should ensure the fuel bowser and service vehicles have cleared the area and are free from danger before starting the machine to re-commence operations.

External Haulage

  1. External coal haulage vehicle operators should comply with any site specific rules applicable.
  2. External coal haulage vehicle operators should not be allowed to proceed into the working area until they have received appropriate permission and instruction in any relevant local rules. Site Managers will ensure that local procedures are implemented to ensure that drivers are made aware of site rules.
  3. The local rules and site traffic management plan will outline procedures and designate loading and unloading areas, trimming off areas, tipping areas, sheeting areas, tailgate securing areas and safe places for vehicle inspections.
  4. Operators of external coal haulage vehicles should remain in the cab during loading operations and at all other times within the loading area. If for whatever reason a driver of an external haulage wagon leaves the cab the loading shovel operator should place the bucket on the ground and ensure the shovel remains stationary until the wagon driver returns to a safe place/cab.
  5. Drivers should ensure that their load is fully discharged. Tipping bodies must be lowered as soon as possible after tipping to prevent the risk of overturning.
  6. Site traffic management plans will specify areas where coal haulage drivers areĀ permitted to get out of their vehicle. No pedestrians are permitted within 30 metres of an operational loading shovel unless there is a suitable physical barrier to protect the pedestrian from vehicle movements.
  7. Coal haulage drivers should ensure that all lights, directional indicators and reverse warning indicators are working at all times when on site.
  8. In the event of a breakdown or an emergency involving a coal haulage vehicle the driver should remain in his cab unless it is not safe to do so and follow the local procedures for stranded vehicles by contacting a supervisor or weighbridge operator in the first instance. The use of mobile phones will only be permitted in an emergency.


All delivery vehicles should report to a designated control point to sign in, to receive site rules and site induction as necessary and to receive instructions regarding points of delivery and who to report to.

The site rules should include traffic routes to be taken, parking arrangements, pedestrian control and the need to observe signs and instructions in relation to traffic control and segregation, where applicable.

At the point of delivery the receipt of the goods will be controlled by a designated person who will ensure that parking and unloading rules are observed.

Site specific rules should be prepared to cover the delivery of gas oil, explosives and other hazardous materials.

After unloading the delivery vehicle should return to the designated control point to sign out.

Plant delivered to site should be escorted to the designated off loading or build area away from other plant movements. The areas should be suitable for all relevant works such as cranes etc.